Electrical RSM Contract
Status
Closed
Cumulative value
£3,000,000
Framework period
6 years (2+2+2)
Expected award date
April 2024
This contract is set up to provide the client with access to a good, reliable contractor who can provide electrical repairs, servicing and maintenance on an as and when required or scheduled basis.
The service comprises of a number of elements including, but not limited to:
- Distribution Boards
- Earthing Systems
- Emergency Lighting
- Fan Convector heaters
- General Electrical works
- High Voltage Equipment
- Lighting Circuits
- Lighting Controls
- Lighting Fittings
- Load testing
- Main Distribution Panel Boards
- Power Circuits
- Solar Photovoltaic (PV) Installations
- Stage Lighting Systems
- TV Aerial
- Uninterrupted Power Supply (UPS) Systems (County Hall Data Centre)
- Repairs and servicing to a wind turbine
The Contract will be in place for a period of 2 years, with the option to extend for 2 periods of 2 years (2 + 2 + 2 = maximum 6 years).
Projects will vary in value but as an indication (based on the last 12 months), they may be: £1-£100 (24%) £100-£500 (65%) £500-£1,000 (6%) £1,000-£5,000 (5%) +£5,000 (<1%)
The procurement will be conducted in 2 stages:
- Stage 1 - Selection Stage - Bidders must meet all off the necessary selection criteria and provide answers to the questions asked. The questions will be marked by a panel and the top 3 (three) scoring Bidders will progress on to Stage 2.
- Stage 2 - Award Stage - Bidders will be evaluated on their submitted prices and answers to specific quality questions in order to achieve a price/quality score. The top scoring Bidder will be invited to enter the Contract.
Key facts:
| Service overview | Repairs, servicing and maintenance for electrical systems including 24/7 emergency breakdown. |
| Estimated Start Date: | April 2024 |
| Estimated End Date: | March 2026 (initially) |
| Option To Extend Contract: | Yes – 2 years + 2 years (maximum 6 years) |
| Coverage: | All work sites covered under this Contract will be situated in various locations around Nottinghamshire, Derbyshire, South Yorkshire and Leicestershire. |
| Estimated Value: | £3,000,000.00 (based on the full life of the Contract) |
| Procurement run by: | Scape Group Ltd (SCAPE) |
| Client: | Arc Property Services Partnership Ltd (the Client) |
| Overarching Contract: | NEC4 Term Service Short Contract |
| Number of successful Bidders accepted: | 1 |
| Deadline for Expression of Interest: | 20/10/2023 at 13:00 |
How to Bid:
Visit the Delta eSourcing website (www.delta-esourcing.com) and register your interest in the project by clicking the link above.
The access code for this opportunity is P5Z83VB9RN
Once you have registered your interest, you will be able to access all of the procurement documents and complete the Selection Questionnaire (SQ), directly on the Delta website.
About Delta eSourcing:
Delta eSourcing is Arc Partnership and SCAPE’s preferred eTendering portal.
It is a web-based service that Suppliers and Contractors can use to access Public Procurements, FREE OF CHARGE.
All the tender documents for this opportunity can be accessed on the website and Bidders responses can be uploaded to the site securely.
To help with transparency and openness, Arc Partnership cannot access the submitted documents until the closing date has lapsed.
Delta also offer full, technical support, guidance and training to Suppliers/Contractors.
For further information on Delta eSourcing as a Supplier/Contractor, please visit: https://www.delta-esourcing.com/suppliers/
Please note: No warranty is given to the Contractor by neither SCAPE or Arc Property Services Partnership Ltd (the Client) as to the amount (if any) or nature of the service and/or work which may be required to be carried out by the Contractor during the Contract period and no claim for compensation either contractual or otherwise will be accepted in respect of any variation in the volume of the work.
Procurement Estimated Timetable
| Submission of the Contract Notice – Stage 1 (PQQ) begins | 15/09/2023 |
| PQQ ‘Open Day’ between 9.00 and 13.00 | 28/09/2023 |
| PQQ deadline for information / clarification requests | 13/10/2023 |
| STAGE 1 PQQ CLOSING DATE | 20/10/2023 |
| Stage 1 evaluations completed by | 27/10/2023 |
| Bidders informed if they have passed Stage 1 | 17/11/2023 |
| Stage 2 (ITT) begins | 27/11/2023 |
| ‘Open Day’ between 9.00 and 13.00 | 11/12/2023 |
| Deadline for information / clarification requests | 04/01/2024 |
| STAGE 2 TENDER CLOSING DATE | 11/01/2024 |
| Stage 2 evaluations completed by | 25/01/2024 |
| Authorisation to appoint sought | 30/01/2024 |
| Bidders notified of their positions and standstill period begins | 02/02/2024 |
| Standstill period ends | 12/02/2024 |
| Mobilisation phase begins | 15/02/2024 |
| Contract commencement date | 01/04/2024 |