Air Handling Plant & Air Conditioning
Status
Open
Cumulative value
£910,000.00 (based on the full life of the Contract)
Framework period
6 years (2 + 2 + 2)
Expected award date
April 2024
The service comprises, but is not limited to:
- Application Centric Infrastructure (ACI) Advanced Monitoring System
- Air Conditioning (AC) Systems (Multi Split)
- AC Systems (Single Split)
- Air Conditioning Kit
- Air Handling Units
- Air Ventilation Systems (Extract)
- Air Ventilation Systems (Supply)
- Associated controls with air handling plant and air conditioning
- Chiller plant
- Controls
- Cooling Pods (County Hall Data Centre only)
- De-humidifiers
- Extract air ventilation systems including individual fans.
- Fan cleaning (Inc. Ducting)
- Heat Pumps (Air to Air, Air to Water & Water to Water)
- Heat Recovery Units
- Radon Ventilation Systems
- Supply air ventilation systems including individual fans
- Variable Refrigerant Flow Volume (VRFNRV) system
- General repairs, servicing and maintenance associated with the above
- Provision of a full, 24-7 emergency call-out service to attend and make situations safe during the life of the Contract
The contract will be in place for a period of 2 years, with the option to extend for two periods of 2 years (2 + 2 + 2 = maximum 6 years).
The £910,000.00 estimated value is the approximate maximum value of the contract over the potential 6 years of the contract, however, no guarantee of this value is given to the bidders.
The procurement will be conducted under a Restricted Procedure, in line with the Public Contracts Regulations 2015. The process will be split into 2 parts:
Stage 1 – Selection Stage: Bidders must meet all off the necessary selection criteria and provide answers to the questions asked.
Stage 2 – Award Stage: Bidders will be evaluated on their submitted prices and answers to specific quality questions in order to achieve a price/quality score. The top scoring bidder will be invited to enter the contract.
Full procurement details can be found within the procurement documentation.
Please note: The client reserve the right to establish communication with the awarded contractor, prior to the contract start date.
Key facts
Service overview: |
Repairs, servicing and maintenance of air handling plant and air conditioning servicing. The work comprises servicing, repairs and maintenance with 24/7 emergency breakdown cover. |
Estimated Start Date: |
April 2024 |
Estimated End Date: |
March 2026 (initially) |
Option To Extend Contract: |
Yes – 2 years + 2 years (maximum 6 years) |
Coverage: |
All work sites covered under this Contract will be situated in various locations around Nottinghamshire, Derbyshire, South Yorkshire and Leicestershire. |
Estimated Value: |
£910,000.00 (based on the full life of the Contract) |
Procurement run by: |
Scape Group Ltd (SCAPE) |
Client: |
Arc Property Services Partnership Ltd (the Client) |
Overarching Contract: |
NEC4 Term Service Short Contract |
Number of successful Bidders accepted: |
1 |
Deadline for Expression of Interest: |
17/11/2023 at 14:00 |
Is TUPE applicable: |
Yes, 1 employee |
How to Bid
Visit the Delta eSourcing website (www.delta-esourcing.com) and register your interest in the project by clicking the link above.
The access code for this opportunity is 237GNGWUG5
Once you have registered your interest, you will be able to access all of the procurement documents and complete the Selection Questionnaire (SQ), directly on the Delta website.
About Delta eSourcing
Delta eSourcing is Arc Partnership and SCAPE’s preferred eTendering portal.
It is a web-based service that Suppliers and Contractors can use to access Public Procurements, FREE OF CHARGE.
All the tender documents for this opportunity can be accessed on the website and Bidders responses can be uploaded to the site securely.
To help with transparency and openness, Arc Partnership cannot access the submitted documents until the closing date has lapsed.
Delta also offer full, technical support, guidance and training to Suppliers.
For further information on Delta eSourcing as a Supplier, please visit:
https://www.delta-esourcing.com/suppliers/
Please note: No warranty is given to the Supplier by neither SCAPE or Arc Property Services Partnership Ltd (the Client) as to the amount (if any) or nature of the service and/or work which may be required to be carried out by the Supplier during the Contract period and no claim for compensation either contractual or otherwise will be accepted in respect of any variation in the volume of the work.
Procurement Estimated Timetable
Submission of the Contract Notice – Stage 1 (PQQ) begins | 13/10/2023 |
PQQ ‘Open Day’ between 9.00 and 13.00 | 26/10/2023 |
PQQ deadline for information / clarification requests | 10/11/2023 |
STAGE 1 PQQ CLOSING DATE | 17/11/2023 |
Stage 1 evaluations completed by | 08/12/2023 |
Bidders informed if they have passed Stage 1 | 15/12/2023 |
Stage 2 (ITT) begins | 18/12/2023 |
‘Open Day’ between 9.00 and 13.00 | 10/01/2024 |
Deadline for information / clarification requests | 24/01/2024 |
STAGE 2 TENDER CLOSING DATE | 31/01/2024 |
Stage 2 evaluations completed by | 20/02/2024 |
Authorisation to appoint sought | 27/02/2024 |
Bidders notified of their positions and standstill period begins | 28/02/2024 |
Standstill period ends | 11/03/2024 |
Mobilisation phase begins | 15/03/2024 |
Contract commencement date | 29/04/2024 |